Monday, November 9, 2026·3 min read
Translate PowerPoint and InDesign files with preview and keep the layout
A marketing manager needs a sales presentation and a product brochure in Spanish. The presentation is a PowerPoint file. The brochure is an InDesign (IDML) file.
After the translation in TextUnited, the Spanish presentation has the same slides as the English one. The Spanish brochure has the same pages and the same layout. The marketing manager downloads both files and uses them as they are.
This post follows the presentation and the brochure through four steps: the filter settings, the editor with the preview, overset text, and the download.
Step 1: Decide if TextUnited translates the master slides and master pages
The marketing manager creates a project, selects Spanish as the target language and uploads the presentation. Before the translation starts, they open Change filters.
In the filter settings, the marketing manager can preview the file. They also decide if TextUnited translates the master slides. In the brochure, the same setting applies to the master pages.
Master slides and master pages often contain text that repeats on every slide or page, for example a footer. If this text must stay in English, the marketing manager leaves the master slides or master pages out of the translation.
Step 2: Edit the translation and see the slide or page
The marketing manager selects AI Translation and Review and creates the project. Then they open the editor.
In the editor, the Spanish presentation is already translated. The marketing manager can work in two ways:
- In the segments. They click a segment, edit the Spanish text and see the change on the slide right away.
- In the preview. They open a segment directly on the slide or page and save the change there.
The brochure works the same way. The preview shows each page of the brochure and the number of pages. The marketing manager can also switch to a view that shows only the full page.
Step 3: Fix overset text in the brochure
On one page of the Spanish brochure, the preview marks overset text. The Spanish text is longer than the English text and does not fit in the text frame.
The marketing manager clicks the overset text. The editor shows the four segments in this text frame. The marketing manager shortens one segment and saves it. The preview updates, and the overset text is gone.
The marketing manager fixes overset text during the translation, in TextUnited. They do not open InDesign to find it after the download.
What the editor shows next to the presentation and the brochure
On the right side of the editor, the marketing manager sees four panels:
- Translation memory: earlier translations that are saved in TextUnited
- Terminology: the terms saved in the company account
- Comments: notes for colleagues who work on the same project
- Reference files: files that help with the translation, if the project has them
When the marketing manager finishes the presentation, TextUnited saves the translations in the translation memory. The next project, for example the brochure, can reuse them.
Step 4: Download the files with the same layout
The marketing manager completes both projects and downloads the files. The Spanish presentation is a PowerPoint file with the same slides. The Spanish brochure is an IDML file with the same layout, and every text fits in its frame.
Watch both videos
Each video shows the full process in TextUnited in less than 3 minutes.